Privacy and Cookie policy

ECOPOTENTIAL’S PRIVACY POLICY

Thanks for accessing to Ecopotential’s website and / or Subscribing to Ecopotential’s Newsletter. This policy explains how and why we use the information we collect when you use our services. We take your privacy extremely seriously, and we never sell lists or email addresses.

1. Definitions

When we say “we,” “us,” and “Ecopotential,” we’re referring to the management board of the H2020 Ecopotential project, Funded by the European Union and legally represented by Dr Antonello Provenzale (Coordinator), Director of the Institute of Geoscience and Earth Resources of the National Council of Research, Italy.

“Services”: the delivery of information via the Ecopotential websites and via email or social networks related to the EU-funded Ecopotential Project.

The services are offered through the websites: http://www.ecopotential-project.eu/ and http://ecopotential-newsletter.igg.cnr.it/

“Subscriber”: a person that actively subscribe to the newsletter and searches for information on the newsletter’s website or that provides us electronic information about the access to Ecopotential’s websites.

While providing the Services, we may collect Personal Information about a Subscriber.

2. Changes

If there are any material changes to this Privacy Policy, we’ll post them on the Ecopotential’s Website and send them to the last email address that Subscribers gave us, if we have them. Any changes will be effective as of the date we post them on the Website or send the email (whichever date is later). Subscribers may object to any changes within 20 days after they’re posted on our Website or delivered to them. If they object to changes in our Privacy Policy, we’ll have to terminate their account.

3. Scope

This Privacy Policy is effective with respect to any data that we have collected, or collect, about and/or from Subscribers.

4. Questions & Concerns

If you have any questions or comments, or if you want to update, delete, or change any Personal Information we hold, or you have a concern about the way in which we have handled any privacy matter, please contact us at privacy@ecopotential-project.eu

5. Information We Collect

  1. Information You Provide to Us: When you use the Services, send us an email, visit our website, or communicate with us in any way, you’re giving us information that we collect.

  2. That information may include your IP address, name, country, email address. By giving us this information, you consent to your information being collected, used, stored by us, as described in this Privacy Policy.

  3. Cookies and Tracking: When you use our Services, we may store “cookies”, which are strings of code, on your computer.

  4. We use those cookies to collect information about Subscribers’ visit and use of our Website or Services. Subscribers may turn off cookies that have been placed on their computer by following the instructions on their browser, but if they block cookies, it may be more difficult (and maybe even impossible) to use some aspects of the Services.

  5. Web Beacons: When we send emails to Members, we may track behavior such as who opened the emails and who clicked the links. We do that to measure the performance of our newsletter and to improve our features for specific segments of Members. To do this, we include single pixel gifs, also called web beacons, in emails we send. Web beacons allow us to collect information about when Subscribers open the email, their IP address, browser or email client type, and other similar details.

6. Use and Disclosure of Personal Information

We may use and disclose your Personal Information only as follows:

  1. To send System Alert Messages. For example, we may let Subscribers know about temporary or permanent changes to our Services, like planned outages, new features, version updates, releases, abuse warnings, and changes to our Privacy Policy.

  2. To communicate about Subscribers’ account and provide customer support.

  3. To enforce compliance with our Terms of Use and applicable law. This may include developing tools and algorithms that help us prevent violations.

  4. To protect the rights and safety of Subscribers

  5. To meet legal requirements like complying with court orders, valid discovery requests, valid subpoenas, and other appropriate legal mechanisms.

  6. To provide information to representatives and advisors, like attorneys and accountants, to help us comply with legal, accounting, or security requirements.

  7. To prosecute and defend a court, arbitration, or similar legal proceeding.

  8. To provide, support, and improve the Services we offer. This includes aggregating information from Subscribers’ use of the Services and sharing such Aggregated Information with third parties.

  9. To provide suggestions to Subscribers. This includes asking to Subscribers if they will to join similar services that might be of interest.

We’ll retain personal data we process as long as needed to provide services to Subscribers or to comply with our legal obligations, resolve disputes, prevent abuse, and enforce our agreements.

7. Public Information and Third Parties

  1. Social Media Platforms and Widgets. Our Newsletter and Website include social media features, like the Facebook Like button. These features may collect information about IP addresses and which page Subscribers are visiting on our site, and they may set a cookie to make sure the feature functions properly. Social media features and widgets are hosted by a third party. We also maintain presences on social media platforms like Facebook and Twitter. Any information, communications, or materials you submit to us via a social media platform is done at Subscribers’ own risk without any expectation of privacy. We cannot control the actions of other users of these platforms or the actions of the platforms themselves. Subscribers’ interactions with those features and platforms are governed by the privacy policies of the companies that provide them.

  2. Links to Third-Party Sites. Our Website and Newsletter include links to other websites, whose privacy practices may be different from Ecopotential’s one. If you submit Personal Information to any of those sites, your information is governed by their privacy policies. We encourage Subscribers to read carefully the privacy policy of any Website they visit.

Subscriber’s LIST

8. Email Distribution List

The Ecopotential’s Newsletter Distribution List is stored on a secure server. We don’t, under any circumstances, sell the Distribution List. Only authorized employees have access to view the Distribution List.

We’ll use and disclose the information in the Distribution List only for the reasons listed under Use and Disclosure of Personal Information.

We may derive Aggregate Information from the Distribution List and will use that information as described in Section 7. If we detect abusive or illegal behaviour related to the Distribution List, we may share it or portions of it with anti-spam organizations.

SECURITY

9. Notice of Breach of Security

Nobody is safe from hackers. If a security breach causes an unauthorized intrusion into our system that materially affects Subscribers, we will notify them as soon as possible and later report the action we took in response.

COMPLIANCE

10. We Operate in the European Union

Our servers and offices are located in Italy, member of the European Union and will be compliant to European Legislation in terms of privacy. Data collected from sources outside EU will anyway be treated with the same regulations adopted for EU member states.

11. Accuracy of Data, Transparency, and Choice

We do our best to keep Subscribers’ data accurate and up to date, to the extent that they provide us with the information we need to do that. If data changes (like a new email address), then Subscribers are responsible for notifying us of those changes.

We’ll retain Subscribers information for as long as their account is active or as long as needed to provide the services. We may also retain and use their information in order to comply with our legal obligations, resolve disputes, prevent abuse, and enforce our Agreements.

We’ll give Subscribers an individual access to any Personal Information we hold about them within 30 days of any request for that information. Individuals may request this information from us by contacting us here (privacy@ecopotential-project.eu) Unless it’s prohibited by law, we’ll remove any Personal Information about an individual Subscriber from our servers at their request. There is no charge for an individual to access or update his or her personal information.

12. Enforcement

We regularly review our compliance with this Privacy Policy. If we receive a written complaint, we’ll respond to the person who made it. Subscribers may contact our Privacy Officer at privacy@ecopotential-project.eu. We will work to resolve any complaint that we can’t resolve with our Subscribers directly.

Thanks for taking the time to learn about Ecopotential’s Privacy Policy, and thanks for trusting us to handle your email.

13. Cookies usage on this web site

This web site uses technical cookies in order to enhance user experience and to provide services to users. Tracking and third party ss may be used too when content from third party sites (like YouTube, Google Maps, etc…) are used embedded in this web site.

It is possible to limit or disable cookies by modification of your web browser settings, anyway without cookies some of the web site functionality could not work properly or not work at all.

Cookies are small piece of information stored in your web browser by visited web sites. Web sites use cookies to store data about web site navigation , user preferences, to guarantee access to reserved areas. Web site owners and third parties that own cookies resident on a web site can only access cookies stored in your web browser. On Wikipedia you can find more information about cookies. Here more information about cookies: http://en.wikipedia.org/wiki/HTTP_cookie

Cookies can be classified accordingly to the following categories:

TECHNICAL COOKIES

These cookies are necessary in order to provide the web site services: for example to store information provided by the user during its navigation or to handle user authentication.

TRACKING COOKIES

These cookies store the information necessary for the web site usage and for providing personalised information to users.

THIRD PARTY COOKIES

Third party cookies are stored by web sites different from the one that is currently visited. Third party cookies can be stored because of the content hosted on the web site, but they are provided by other servers. For example, cookies can be sent to web browsers when you visualize YouTube videos, Facebook or Twitter boxes, Google Maps and the like. These cookies can be used by those third parties for marketing and advertising purposes.

COOKIES USED BY THIS WEBSITE

Here you can find a list of cookies that can be used on this web site, categorized as described above:

Cookies

THIRD PARTY

Aim

Type

_ga

This cookie is used by Google Analytics services to build web site usage statistics but doesn’t track single user behaviour. It does contain a unique random number or character string to identify the web browser, date and hour of the visit, marketing tools and web pages used by the browser to land on this web site.

TECHNICAL

_gat

This cookie is used by Google Analytics services to measure the requests frequency for a given page during a unique visit but doesn’t track single user behaviour. It does contain a unique random number or character string to identify the web browser, date and hour of the visit, marketing tools and web pages used by the browser to land on this web site.

TECHNICAL

aip_magazine_issue

This cookie is stored by our web site to optimize the web site navigation, but information gathered are not stored in order to track user behaviour.

TECHNICAL

__utma

This cookie is used by Google Analytics services and is written to the browser upon the first visit. If the cookie has been deleted by the browser operator, and the browser subsequently visits our site, a new __utma cookie is written with a different unique ID. In most cases, this cookie is used to determine unique visitors to our site and it is updated with each page view. Additionally, this cookie is provided with a unique ID that Google Analytics uses to ensure both the validity and accessibility of the cookie as an extra security measure.

TECHNICAL

__utmb

This cookie is used by Google Analytics services to establish and continue a user session with our site. When a user views a page on our site, the Google Analytics code attempts to update this cookie. If it does not find the cookie, a new one is written and a new session is established. Each time a user visits a different page on our site; this cookie is updated to expire in 30 minutes, thus continuing a single session for as long as user activity continues within 30-minute intervals. This cookie expires when a user pauses on a page on our site for longer than 30 minutes.

TECHNICAL

__utmc

Historically, this cookie by Google Analytics services operated in conjunction with the __utmb cookie to determine whether or not to establish a new session for the user. It will expire when the user exits the browser.

TECHNICAL

__utmt

This cookie by Google Analytics services is not normally present in a default configuration of the tracking code. The utmt cookie passes the information provided via the _setVar() method, which you use to create a custom user segment. This string is then passed to the Analytics servers in the GIF request URL via the utmcc parameter. This cookie is only written if you have added the_setVar() method for the tracking code on your website page.

TECHNICAL

__utmz

This cookie by Google Analytics services stores the type of referral used by the visitor to reach our site, whether via a direct method, a referring link, a website search, or a campaign such as an ad or an email link. It is used to calculate search engine traffic, ad campaigns and page navigation within our site. The cookie is updated with each page view to our site.

TECHNICAL

PREF

GoogleMore info on Google Privacy Policy page:
http://www.google.it/intl/it/policies/privacy/

Google stores cookies like PREF, NID e SID to track user’s behaviour and customize ads visualization in Google’s pages, like its Search Page. For example we store the single user most recent searches, previous reaction and interaction with a given advertiser ads, previous search results, previous visits to our advertisers pages. This information allow us to show you customized ads.

TRACKING

NID

GoogleMore info on Google Privacy Policy page:
http://www.google.it/intl/it/policies/privacy/

Google stores cookies like PREF, NID e SID to track user’s behaviour and customize ads visualization in Google’s pages, like its Search Page. For example we store the single user most recent searches, previous reaction and interaction with a given advertiser ads, previous search results, previous visits to our advertisers pages. This information allow us to show you customized ads.

TRACKING

VISITOR_INFO1_LIVE

YouTube (Google)More info on Google Privacy Policy page:
http://www.google.it/intl/it/policies/privacy/

YouTube sets a number of cookies on any page that embeds a YouTube video. The VISITOR_INFO1_LIVE is classified by http://www.onlinecookieaudit.com/cookieinfo/VISITOR_INFO1_LIVE/12/ as a technical cookie and its used to estimate bandwidth usage and optimize YouTube user experience. This cookie doesn’t gather information that identifies a user.

Technical

YSC

YouTube (Google)More info on Google Privacy Policy page:
http://www.google.it/intl/it/policies/privacy/

YouTube sets a number of cookies on any page that embeds a YouTube video. As explained on http://cookiepedia.co.uk/cookie/11564737 the YSC cookie is used to deliver adverts more relevant to you and your interests. They are also used to limit the number of times you see an advertisement as well as help measure the effectiveness of the advertising campaign.

TRACKING

PREF

YouTube (Google)More info on Google Privacy Policy page:
http://www.google.it/intl/it/policies/privacy/

YouTube sets a number of cookies on any page that embeds a YouTube video. The PREF cookie is used to store user’s preference and other kind of information, as, for example, the preferred language, the number of results to be showed in a search result page and settings about Google Safe Search settings

TRACKING

GEUP

YouTube (Google)More info on Google Privacy Policy page:
http://www.google.it/intl/it/policies/privacy/

YouTube sets a number of cookies on any page that embeds a YouTube video. The GEUPcookie is used to store user’s preference and other kind of information, as, for example, the preferred language, the number of results to be showed in a search result page and settings about Google Safe Search settings

TRACKING

How to limit or disable cookies

Every single web browser offers its own tools for managing cookies. For more information please read the proper links:

Internet Explorer

Firefox

Chrome

Safari

Updated March, 18th, 2016